Most people who want to feel satisfied and to progress in life want to get more done. Most organizations push to get more done. But the key is to work smarter; to work better, not simply to work longer. Being more productive is a matter of focus and smartly using time. As Paul J. Meyer, a leading authority in time management and professional development stated, “Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.” Productivity means how well time is used. Renowned management expert Peter Drucker said pointedly, “Time is the scarcest resource and unless it is managed, nothing else can be managed.”
What Is Productivity?
Productivity simply means getting effective results as quickly as possible, leaving more time to do other things. It is achieved by looking at the ways work is done to identify flaws, hindrances, and bottlenecks and then devising finding ways to improve. Think of it in machinery terms: how much quality output is generated in a specific timeframe?
9 Rules for Improving Work Productivity
Here are some guidelines or “rules” to use to achieve improved work productivity:
- Work on the biggest and most important tasks first.
- Declutter and organize your workspace so you can focus without unwanted distractions.
- Minimize interruptions. Today that certainly includes not responding immediately to countless smartphone notifications and emails.
- Avoid multitasking. Pick your priorities and work on them in a strategic sequence.
- Cut down on meetings and minimize meeting time.
- Use technology tools to improve time use, like Slack, for example for team collaboration.
- Take breaks to keep your body and mind sharp.
- Drink plenty of water; keep your energy up.
- Track and limit the time spent on tasks and set deadlines.
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